# Software Development for UK Recruitment Agencies

Source: https://dijituldevelopments.co.uk/software-for-recruitment/
Updated: 2026-10-10

> dijitul developments builds software for UK recruitment agencies: integrations with recruitment CRMs and ATS platforms such as Bullhorn, Vincere and JobAdder, candidate and client portals, timesheet and pay and bill systems, and compliance workflows for right to work, AWR and umbrella company checks. Every project is a fixed-price quote after a free chat.

## Problems this solves

- Timesheets arrive as photos and spreadsheets and are keyed by hand
- Pay and bill runs take two days and still produce queries
- Right to work evidence is scattered across inboxes
- Nobody is tracking which temps are approaching 12 weeks
- You need evidence of umbrella company checks and do not have it
- Consultants retype candidate data between the CRM and other tools

## Key facts

- Integrations with Bullhorn, Vincere, JobAdder, Mercury and Firefish
- Job multiposting via Broadbean or idibu and feeds to Indeed and other boards
- Timesheet, pay and bill systems with accounting and payroll integration
- Right to work checks through certified identity service providers (IDSPs)
- Agency Workers Regulations 12-week tracking and Key Information Documents
- Umbrella company due diligence for the April 2026 joint and several liability rules
- Fixed-price quote after a free chat

## Recruitment software has to move fast and stay compliant

Recruitment agencies live in their CRM. Bullhorn, Vincere, JobAdder, Mercury (built on Microsoft Dynamics) and Firefish are common, with multiposting through Broadbean or idibu. Those platforms handle candidates and placements well. The gaps tend to be in temporary and contract work: timesheets, pay and bill, compliance evidence and the supply chain behind each worker.

dijitul developments builds the pieces that sit around your CRM, using its API so consultants keep working where they already are.

## What we build

- **Timesheets and pay and bill.** Workers submit hours online or on mobile, clients approve with one click, and the system applies pay and charge rates, overtime, holiday and expenses before sending pay to payroll or umbrella companies and invoices to [Xero](https://dijituldevelopments.co.uk/xero-integration/), Sage or QuickBooks.
- **Portals.** Candidate portals for documents and availability, client portals for vacancies, shortlists, timesheets and invoices. See [portal development](https://dijituldevelopments.co.uk/customer-portal-development/).
- **Compliance workflows.** Right to work, qualifications, DBS checks and references collected, verified and logged with expiry reminders.
- **Integrations.** CRM to job boards, payroll, accounting, e-signature and ID providers. See [CRM integration](https://dijituldevelopments.co.uk/crm-integration/).
- **AI where useful.** CV parsing and candidate summaries, with human review and attention to fairness. See [AI document processing](https://dijituldevelopments.co.uk/ai-document-processing/).

## Rules that shape recruitment software

- **Conduct of Employment Agencies and Employment Businesses Regulations 2003:** terms with workers and clients, and what you must confirm before introductions and assignments.
- **Agency Workers Regulations 2010:** equal treatment rights after 12 weeks in the same role, so the system must count qualifying weeks and breaks correctly. Agency workers must also receive a Key Information Document.
- **Right to work:** since 2022 employers can use an identity service provider (IDSP) for digital checks on British and Irish passport holders. The Home Office recommends a certified IDSP and employers remain liable for the check, according to guidance summarised by the REC and Lewis Silkin.
- **Umbrella companies:** from 6 April 2026, changes to ITEPA 2003 make agencies, or end clients where there is no agency, jointly and severally liable for PAYE and NICs an umbrella company fails to pay, according to the REC and Deloitte. Supply chain checks and records are now a financial control, not a nice to have.
- **Off-payroll working (IR35):** status determination statements for contractors placed with medium and large clients.
- **Enforcement:** the Fair Work Agency, a Department for Business and Trade executive agency, brings together employment rights enforcement including agency standards.
- **UK GDPR:** candidate retention periods and subject access requests.

## How we integrate with your CRM

Bullhorn's REST API, Vincere's API and JobAdder's API all support reading and writing candidates, placements and timesheets, with OAuth and rate limits we design around. We use webhooks or event subscriptions where available, queue updates, and log every change so a pay query can be traced to the source. Where an agency uses Microsoft 365, sign-in and calendar integration go through Microsoft Graph.

## Pay and bill without the two-day scramble

For agencies with temps or contractors, pay and bill is where time and money leak. A typical week: timesheets arrive in different formats, someone chases client approvals, rates are looked up on placement records, overtime and holiday rules are applied by hand, then pay goes to payroll or umbrella companies and invoices go to clients. Queries follow.

We build pay and bill around the placement record in your CRM. Each placement carries its pay and charge rates, overtime rules, holiday treatment and the payment route (PAYE, umbrella or limited company). Timesheets are submitted online, approved by named client contacts, and calculated automatically. Exceptions, such as hours above a cap or a missing approval, go to a queue rather than blocking the whole run.

Outputs go where they need to: a payroll file or API call, umbrella company remittances with worker-level detail, and client invoices in Xero, Sage or QuickBooks, grouped the way each client wants them. Margin by placement, consultant and client falls out of the same data, so commission calculations stop being a monthly argument.

## Getting started

Tell us how timesheets, pay and compliance work today. After a free chat we scope the workflow and give a fixed-price quote, often starting with timesheets and pay and bill because that is where hours go. Related: [workflow automation](https://dijituldevelopments.co.uk/workflow-automation/) and [software for professional services](https://dijituldevelopments.co.uk/software-for-professional-services/).

## What we deliver

- Candidate, client and worker portals linked to your CRM
- Online timesheets with client approval and pay and bill calculation
- Compliance workflows for right to work, references and qualifications
- AWR tracking and Key Information Document generation
- Umbrella and supply chain due diligence records
- Billing, margin and placement dashboards

Technologies: Bullhorn REST API, Vincere API, Laravel, Microsoft Graph, Xero API, PostgreSQL

## FAQs

### Can you integrate with Bullhorn?

Yes. dijitul uses Bullhorn's REST API to sync candidates, placements and timesheets with portals, pay and bill and accounting systems, using event subscriptions where available, so consultants keep working in Bullhorn and data stays consistent.

### Can you build an online timesheet system?

Yes. Workers submit hours on mobile or web, named client contacts approve them, and pay and charge rates, overtime and holiday rules are applied automatically before export to payroll, umbrella companies and client invoicing.

### How can software help with umbrella company liability?

We build supply chain due diligence workflows: umbrella company onboarding checks, document collection, periodic re-checks and audit trails. From April 2026 agencies can be liable for unpaid PAYE, so evidence matters.

### Do you handle right to work checks?

We integrate certified IDSPs for digital checks and record manual checks with evidence, dates and expiry reminders. The employer stays legally responsible, so the workflow makes the check easy to prove.

### Can the system track AWR 12-week qualification?

Yes. We count qualifying weeks per assignment, handle breaks that pause or reset the clock under the Agency Workers Regulations, and alert your team before a worker qualifies so pay and conditions can be reviewed in time.

### How is pricing handled?

Every dijitul project is a fixed-price quote after a free chat and a short scoping stage. Agencies often start with timesheets and pay and bill, then add compliance or portals as later phases, each quoted separately.

## Pricing and contact

Every project gets a fixed-price quote after a free initial chat and a short scoping stage. You own the code and the data. Book a free chat: https://dijituldevelopments.co.uk/contact/ · 01623 650333 · info@dijitul.uk